Contribution to travel and subsistence expenses

Only candidates invited to sit a test at a test centre may be entitled to a financial contribution towards travel and accommodation costs, in accordance with the Rules on Financial contributions.

Reimbursement is limited to the standard flat rates defined in the rules.

How to request reimbursement

To request reimbursement, complete and sign the standard form.

Deadline: You must submit your reimbursement request within 3 months of the testing session.

Documents required:

Please submit the completed and signed reimbursement request form together with:

• a Financial Identification Form (Business partners – legal entities and bank accounts – European Commission);
• a copy of your identity card (both sides, if applicable) or passport;
• all relevant travel documents (boarding passes, tickets, invoices, proof of payment, etc.);
• your invitation to the test centre, showing the date and time of your test.

Send the completed form and all supporting documents to EPSO.REIMBURSEMENT.CANDIDATE@ec.europa.eu.

Accepted travel documents:

• Plane: Boarding pass and/or ticket copy, please note the invoice alone is NOT sufficient.
• Train / Bus / Metro / Boat: Ticket copy, please note the invoice alone is NOT sufficient
• Car: Original fuel bill and/or toll ticket ≤ 2 days before the testing session; from a road leading to the Test location 
• Accomodation : Hotel invoice (Only if entitled to one accommodation contribution and max €171/night)
   

Candidates with special needs – Article 9

If you need to request reimbursement of additional costs under Article 9 – “Candidates with special needs” of the Rules on Financial Contributions, you must submit a prior approval request to EPSO.REIMBURSEMENT.CANDIDATE@ec.europa.eu within 5 days of receiving the invitation indicating the date and time of your test.
 

Documents required for prior approval

Please submit the completed and signed prior approval request together with:

• the prior approval request form and justification for applying under Article 9 (“further costs”);
• a copy of the offer(s) for transport and/or accommodation. At this stage, an offer is sufficient, and a screenshot showing the estimated booking cost is acceptable;
• your invitation to sit the test at a test centre.

Each prior approval request will be assessed on a case-by-case basis.
 

Requesting reimbursement after prior approval

After the testing session, use the same form as for your prior approval request and provide the supporting documents listed in the form.

Deadline: The reimbursement request must be submitted within 3 months of the testing session.

If you have any questions about the reimbursement process or need clarification regarding your eligibility, please contact EPSO.REIMBURSEMENT.CANDIDATE@ec.europa.eu before attending your test.